WebMail Filtering

Consumer WebMail usage by employees continues to grow as both a security and data leakage issue for organizations. Simply blocking WebMail access while employees are on the network is not an option. Organizations today must seek to apply the same policy enforcement strategies they have in place for corporate email and online communications to consumer WebMail usage on the corporate network.

Recent amendments to the Federal Rules of Civil Procedure (FRCP) clearly point to the need for organizations to ready themselves for providing a wider range of electronic communications for auditing and discovery purposes – including messages sent via Consumer WebMail accounts by employees.

Monitoring & Controlling WebMail Use

Code Green Networks enables organizations to easily define policies that not only inspect Internet traffic across all major online communications channels, but consumer WebMail as well.

WebMail today can completely bypass an organization's corporate email servers and unmonitored WebMail traffic can add significant risk in several ways:

Messages (including attachments) may contain unauthorized nonpublic personal information (NPI) that violates laws and regulations, or sensitive intellectual property that should not be disclosed.
Messages are not inspected by SMTP-based email inspection software.
Messages are not archived by your corporate archiving solution, placing you at potential risk for auditing or electronic discovery in legal proceedings.

Working in conjunction with an ICAP proxy (such as BlueCoat), Code Green Networks parses, inspects and applies policy to messages sent via consumer WebMail services such as Google Gmail, MSN Hotmail, AOL Mail, Windows Live Mail and Yahoo! Mail. In addition, Code Green Networks allows you to set policies for archiving WebMail messages for future electronic discovery and auditing purposes.